Forum Discussion

EvaultProfessio's avatar
12 years ago

EV 10 (Virtual Vault and EVPM folders)

I have a request and would like to understand Evault functionality, as well as, confirm if this would be this will work as intended.

1st: EVPM Folders. If creating EVPM folders under a users mailbox; is it possible to create layers of folders under a TOP level folder and apply a different "Retention Category" to the lowest folder in the tree? (I don't believe we can but this is the scenario...)

User Outlook Mailbox

--- Inbox (6 month Retention Category)

---- Evault (NO Retention Category)

           |

           ------- Evault 1 (1 year Retention Category)

           -------Evault 2 (2 year Retention Category)

 

2nd: Enabling (Virtual Vault) with EVPM folders listed above; 

a) Let's assume an item under the "Inbox" folder above was archived. That item required a longer Retention Period and therefore needs to be moved to the "Evault 2" folder.Will that item have a new retention period applied if we move it within the archive?

b) Or, does the user need to restore the item to the mailbox and re-archive to the appropriate folder with a longer retention period? (I believe this applies...)

Please advise on any comments or questions,

Thanks and best regards,

D.

  • So as for create retention folders, yes, you can do that.  What I would recommend is that that default Retention Category for the mailbox be the 6 month and then set the retention on the folders via EVPM

    Also, you might want to not archive the Top Level folder or set an Indefinete Retention to avoid items being deleted by mistake, but that is up to you.

    It would look something like this:

    [Folder]

    Name = \RetentionFolder

    RetentionCategory = Retention10years

    OverrideArchiveLocks = true

     

    [Folder]

    Name = \RetentionFolder\one

    RetentionCategory = Retention1years

    OverrideArchiveLocks = true

     

    [Folder]

    Name = \RetentionFolder\Two

    OverrideArchiveLocks = true

    RetentionCategory = 3years

    As long as you enabled the option to updated moved item retention if they user moves an archived item to a new folder it will be updated, so you will be okay there.

     

  • Tony,

     

     Thanks again for your help! I will test the process as indicated.

     

    Thanks again,

    D.

  • Tony,

     In regards to the "Updated Moved Item Retention"setting. Isn't that only applicable to "Shortcut" stubs?

    "Shortcuts" at my client site are not configured; and the items moved will be done within the "Virtual Vault" is this setting still applicable to the archived item and will the "Retention" category be updated?

    Please advise on any comments.

    Thanks and best regards,

    D.