So this has come up quite often so here is the process to export a users archive if he does not want to be archived, or he is leaving the company and you need to provide him with a copy of his archive and a copy of his mailbox.
1) Create a new Mailbox Archiving Policy (Leavers Mailbox Policy)
*Note 1
- Set the Delete Shortcut to 0 Days
- Set the Delete Orphaned Shortcuts
2) Create a Provisioning Group for the users (Leavers Provisioning Group)
*Note 2
- Set the Provisioning Group to use the Leavers Mailbox Policy
- Move the Provisioning Group to the Top
- Add all the users to the Leavers Provisioning Group
2) Use EVPM to Disable the Archives *Note 3
- Don't ZAP the mailbox, as your users still want to have access to there archived data via search
3) Export the archives to PST
- Use the Enterprise Vault Admin Console to export all Users Archives to PSTs
5) Use EVPM to ZAP the mailbox *Note 4
- Now ZAP the mailbox to delete any traces of Enterprise Vault
Notes:
*Note 1
Mailbox Archiving Policy to delete all shortcuts
*Note 2
Provisioning Group for the Leavers
*Note 3
EVPM script to Disable a mailbox
[Directory]
DirectoryComputername = VirtualBox.domain.local
SiteName = VirtualBox
[Mailbox]
DistinguishedName = /o=demo/ou=AG1/cn=Recipients/cn=tatkins
[Folder]
Name = Mailboxroot
Enabled = False
*Note 4
EVPM script to ZAP a mailbox
[Directory]
DirectoryComputername = VirtualBox.domain.local
SiteName = VirtualBox
[Mailbox]
DistinguishedName = /o=demo/ou=AG1/cn=Recipients/cn=tatkins
[Folder]
Name = Mailboxroot
Zap = True