Archive according to folder?

[bhornbeck]

Is it possible for EV to archive/retain email accourding to the folder that the email is in?

We have a script that has created an Archive folder. Under that archive folder, additional folders were created: "1 Year", "3 Year"..., "Perminant".

What we want to do is, to delete all email after 60 days that are not in the "Archive" folder. This would enclued Inbox, Sent Items, and Deleted Items. And then for those emails that are in the sub folders of Archive, to be retained for the time corrisponding with the name of the folder.

Can this be done? How would I set it up?

[JesusWept3]

What you normally would have done is the following

1. Create the retention policies for each of the time frames such as 1 Year, 3 Year, 7 Year, Forever
2. Create an EVPM Script that creates the folders for each of those time frames and assigned a retention category to it
3. Run that EVPM against each mailbox, if the folders do not exist, it would create them, and any other folder would be treated as default policies

EDIT: Actually after re-reading your original post, the EVPM Scripts would need to be run to make sure everything is archived and retained in those folders, but nothing that EV or EVPM can do will delete non-archived email, so if the email resides in a users mailbox unarchived, you would have to use something such as Exchange Mailbox Management or Managed Folders to remove those older items

[JesusWept3 · Accepted solution]

The EVPM Would look something like

[Directory]
DirectoryComputerName = EVServer.yourDomain.com
SiteName = yourSiteName

[Mailbox]
DistinguishedName = ALL

[Filter]
Name = myArchiveFilter
CreateShortcut = True
DeleteOriginal = True
UnreadMail = True
UseInactivityPeriod = True
InactivityUntis = Days
InactivityPeriod = 14

[Folder]
Name = \Archive - 1 Year
FilterName = myArchiveFilter
RetentionCategory = 1 Year
NonDeletable = True
OverrideArchiveLocks = True

[Folder]
Name = \Archive - 3 Years
FilterName = myArchiveFilter
RetentionCategory = 3 Years
NonDeletable = True
OverrideArchiveLocks = True

[Folder]
Name = \Archive - 7 Years
FilterName = myArchiveFilter
RetentionCategory = 7 Years
NonDeletable = True
OverrideArchiveLocks = True

[Folder]
Name = \Archive - Permanant
FilterName = myArchiveFilter
RetentionCategory = Forever
NonDeletable = True
OverrideArchiveLocks = True