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Cleaning Archives for users

Evren_Sevilmis
Not applicable

Hi,

 

We are using Enterprise Vault 8.0.5, I want to ask a question..

Most of our technical staff gets a lot of mails from our systems daily and they are getting archived. Most users deletes only shortcuts and a lot of garbage mails began to sit in archive and archive stores became 1,5 TB.

 

So is there a way to delete mails from users' archive by subject? Or what do you suggest for cleaning these kinds of mails?

1 ACCEPTED SOLUTION

Accepted Solutions

TonySterling
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If you are allowed to delete you can use the Enterprise Vault search page.  Search for those mails and then delete them from there.

There are two search pages, http://evserver/enterprisevault/search.asp and http://evserver/enterprisevault/search.asp?advanced  I would recommend using the advanced search as you have more options.

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3 REPLIES 3

GertjanA
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Some ways...

Enable expiry, which deletes items from the archive after the retention expires.

Create a folder in Outlook which has a 'do not archive, have users make rules to move the messages there., make rule to empty that folder on a regular basis (or everything after 28 days ro something)

Or, allow your users to delete from archive. (not recommended as they can also delete mails that should not be deleted....)

Or, experiment with filtering (Setting up Exchange Archiving pdf, chapter 14 and further)

Regards. Gertjan

JesusWept3
Level 6
Partner Accredited Certified

Agreed with Gertjan, but to be honest the best way is to have them be able to delete items.
You can go from the simple solutions, such as allow them to delete items, to the not so simple, like creating a folder called 'junk email' with a 1 day expiration, turn allow deletes off of all the retention categories, have them move all the unwanted emails in to the junk email folder, then turn on expiry, then all the items in that folder will be deleted and all the other email will be left untouched.

Either way its going to be a lot of manual effort on the end users part, theres just no getting around it.

To be honest though the easiest option would be giving them the ability to delete items and virtual vault, and then they can delete items just by doing regular sorts, so by subject name or by sender etc and do bulk deletes that way

https://www.linkedin.com/in/alex-allen-turl-07370146

TonySterling
Moderator
Moderator
Partner    VIP    Accredited Certified

If you are allowed to delete you can use the Enterprise Vault search page.  Search for those mails and then delete them from there.

There are two search pages, http://evserver/enterprisevault/search.asp and http://evserver/enterprisevault/search.asp?advanced  I would recommend using the advanced search as you have more options.