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Few questions about FSA

Tomislav
Level 4
Partner Accredited

Hi!

I need to archive some files with Vault from file server shares but the Vault should not delete files that have been archived or even create placeholders (or any kind of shortcuts) for that files. There is another application which maintains and deletes files from that file share. This application should check first if some file has been archived and if it is than application can delete that file. Is there any Vault utility that can check if specific file has been archived? In consideration is also creating some script which will check in Vault SQL databases if that specific file is archived. In what Vault database and table can be find file name of file that has been archived?

Also I have question about shortcut creation. If in Folder policy is defined rule which has “archive” for action type and for shortcut creation “Create shortcut later” but it isn’t checked any of checkboxes for creation time (last archive time, last access time, last modified time or created time) does this mean that shortcuts will never be created? Basically I want to accomplish that Vault archive files and left original files in folder for which is archive folder policy defined.

Regards,

Tomislav

1 ACCEPTED SOLUTION

Accepted Solutions

Darren_Locke
Level 6
Employee

Archive, copy and reset has been superseeded with Archvie Now, Shortcut Later in v8 onwards. Archive Now, Shortcut Later can actually be Archive Now, Shortcut Never, if no date parameters are selected on the shortcut tab (as Tomislav describes in the original post).

Daren

View solution in original post

4 REPLIES 4

Liam_Finn1
Level 6
Employee Accredited Certified

To archive the files and never delete or create a shortcut you just use the Copy and reset setting.

 

This can be found in the archiving rule under the general tab in the "Rule Type" field set it to copy and reset

This will copy the file to the archive and reset it's archive bit

 

The easiest way to see if a file has been archived is to query it's archive bit. If you set your archiving rule to archive and do not set any shortcut creation then the file will be archived and it's archive bit will be cleared so your script should query for files with the Archive bit setting and delete them if the archive bit is not set.

 

Archive Bit setting mean IF ON = ready to be archived. IF OFF= file has been archived

 

Moving a file or making changes to a file changes the archive bit from off to on

Darren_Locke
Level 6
Employee

Archive, copy and reset has been superseeded with Archvie Now, Shortcut Later in v8 onwards. Archive Now, Shortcut Later can actually be Archive Now, Shortcut Never, if no date parameters are selected on the shortcut tab (as Tomislav describes in the original post).

Daren

Tomislav
Level 4
Partner Accredited

Thanks Daren!

Do you know in which SQL database and table are data about archived files specific file name of archived file?

Regards,

Tomislav

Tomislav
Level 4
Partner Accredited

Thanks for your suggestion but I can't rely on archive bit when controlling which file has been archived.

Regards,

Tomislav