Raiders of the Dark Data: Evade GDPR Doom with Information Map

The GDPR countdown has well and truly begun and at the time of writing, there are “only” 309 days until these regulations come in to effect. It’s been a long while since something so disruptive has been imposed on our industry. While these regulations are generally seen for the good, there is much we need to do to prepare for them. Pleading ignorance or not being prepared will not cut it with the regulators. Significant fines stand behind GDPR – up to 4% of annual revenue and we can be sure the regulators will be making a big song and dance around the first companies to be in breach.

You’ve all heard plenty about what GDPR is. At Veritas we have been blogging for a while now about what this means, but how can you practically get started? Being of a certain age, the Indiana Jones movies were some of my favourites growing up. I view the “Indiana boulder” as now being the “GDPR boulder of doom”. It’s already started rolling, it’s gathering momentum and before long it will strike. How can you evade being squashed?

In this blog, Chris Bridgland talked about how much dark data exists, how much data is being retained but not used and how if you don’t know what data you hold you cannot comply.  The great news for any of our NetBackup customers, is Veritas can offer you an extremely quick way to start understanding all of those data mountains that have built up over time by utilizing Veritas Information Map.

Information Map re-uses the information from the NetBackup catalog to provide you with a highly visual and highly interactive view of your information world. While no tool can make you GDPR compliant by itself, and Information Map is no exception, it can help you kickstart your compliance activities. Here are some of the use cases it can help you with:

  • Insight: As Chris put “if you don’t know what data you hold you cannot comply”. Information Map lights up your dark data for you to make informed decision on how to manage it going forward.

  • Data Minimisation: Quickly identify all the information which is being over-retained generally and get rid of it.

  • Removing PII: There are well known data sets that we know will more than likely contain Personal Identifiable Information (PII). Data sets such as PST files and other loose emails. Data sets such as databases whether they be things like SQL dumps to disk or more personal databases like Access. Information Map will highlight these and enable them to be deleted or archived.

  • Orphaned Information: Information Map will show data which likely belongs to departed employees. Should that still be exist? Likely not, so either delete or move it in to a managed archive like Enterprise Vault.

  • Identifying risk and activity hotspots: Information Map gives you a global view of your information estate. It can identify hotspots of activity or collaboration on the network. These are areas where a deeper level of inspection may be needed with the likes of Data Insight. Data Insight can help by looking at the actual content of the files, who is accessing them daily and what access controls protect them. So, go wide with Information Map and strategically go deeper with Data Insight.

For those of you not already using Information Map, we offer free, no obligation proof of concepts (POC). Information Map is a SaaS service, so very little for you to stand-up and we will provide you with a white glove install and configuration service as part of the POC. So, don’t look to be squashed by the GDPR boulder of doom, request a free Information Map POC here.