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Dushan_Gomez's avatar
Dushan_Gomez
Level 6
13 years ago

How to make the Exchange Mailbox archive runs daily automatically ?

Hi All, I'd like to know if this is according to the best practice to do the Mailbox archive everyday ? Because my manager would like to archive all things as much as possible of all email that i...
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  • JesusWept3's avatar
    JesusWept3
    13 years ago

    Dushan,
    Depending on how your exchange is set up and the journal mailboxes you are targeting, it could be every single email in and out of your companies exchange servers, meaning every sent and received email is archived.

    If you have this set up, this means that you have full compliance, and when you archive mailboxes, it just means you are archiving items that have already been archived via journaling, most companies that have journaling + mailbox archiving use Journaling for compliance and mailbox archiving for Exchange mailbox management.

    For instance you could have a mailbox quota of 200mb but with archiving you could have gigabytes of email that users can access, without having the end users push them to PST files.

    And then with journaling, because you are archiving literally every single email in and out, you are only searching a handful of journal archives, as opposed to potentially hundreds of thousands of user archives, making searches simpler and quicker

R_Meeker's avatar
R_Meeker
Level 4
13 years ago

I may be missing your point, but you sound like you want to run Journal Archiving. If you want to 'archive all things as much as possible of all email that is sent' then you turn on Exchange Journalling and run EV Journalling on that Journal mailbox.

If you don't want to run journalling then you need to look at your environment, EV will be able to archive everything everyday as long as you give it the Server resources, but it is going to be the resources you are going to put on the system when you have a 0 day policy for archiving when users need to restore items, retrieve them, download them to the Vault Cache that is going to give you a headache. Although EV is a great way to move storage from Primary Exchange disks to EV partition disks it is also an archiving product and Exchange Mailbox Archiving is not designed to archive/remove items from exchange on a 0 day policy.

I think the best answer is that you need to study how much data you generate a day, and how much of that exchange data is accessed per day by users. Then get a happy medium between archiving as close to 0 day as possible but not archiving items that are accessed on a daily basis. or install journal archiving

 

Journal archiving will do 0 day archiving on the journal mailbox to a seperate archive. Access to the archive is configurable to who needs it and can be searched on that basis. If you then find you are accessing this journal archive on a daily basis via searches you then need to start thinking about Accelerator applications that will enhance your ability to search the journal archive data.