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paul_gartner's avatar
paul_gartner
Level 3
8 years ago
Solved

Sunseting of on-prem Enterprise Vault

We are in the process of shutting down our on premise exchange server and moving to office365. Over the next 6 months we will be moving the users to Office365, the decision to bring the archive has not be finalized. We may, or may not bring the archive data into office365 archives.

 

As part of that process we need to sunset the Enterprise Vault v9 that we have.

 

What we would like to do is the following

  • Prevent new data from being automatically archive (our policy is 90 days)
  • Prevent users for manually moving data to the archives
  • Set the archive to READ ONLY
  • All user to still see their archive data
  • remain available after we complete the migration

 

What would be the best way to achieve this?

 

Paul

  • VirgilDobos's avatar
    VirgilDobos
    8 years ago

    Hi Paul,

    Here you have some options to achieve this:

    • Prevent new data from being automatically archive (our policy is 90 days) --> modify the mailbox archiving policy to archive all emails older than say 99 years
    • Prevent users for manually moving data to the archives --> on the desktop policy, disable the manual archiving buttons and also disable Virtual Vault, in case it is enabled
    • Set the archive to READ ONLY --> no need to do anything from the EV side really
    • All user to still see their archive data --> once the users are moved to O365, they will be able to access their archived data via EV search/Archive Explorer within the IE browser
    • remain available after we complete the migration --> I would recommend upgrading EV to a supported version so that you can get access to support in case it is required

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  • VirgilDobos's avatar
    VirgilDobos
    Moderator
    8 years ago

    Hi Paul,

    Here you have some options to achieve this:

    • Prevent new data from being automatically archive (our policy is 90 days) --> modify the mailbox archiving policy to archive all emails older than say 99 years
    • Prevent users for manually moving data to the archives --> on the desktop policy, disable the manual archiving buttons and also disable Virtual Vault, in case it is enabled
    • Set the archive to READ ONLY --> no need to do anything from the EV side really
    • All user to still see their archive data --> once the users are moved to O365, they will be able to access their archived data via EV search/Archive Explorer within the IE browser
    • remain available after we complete the migration --> I would recommend upgrading EV to a supported version so that you can get access to support in case it is required
    • paul_gartner's avatar
      paul_gartner
      Level 3
      8 years ago

      Thanks Virgil, this is what i was looking for.

      is this the option to disable the manual archiving buttons?

       

       

       

       

       

      as for upgrading, we have fallen behind on the support contacts, and the cost are prohibitive to get up to date and obtain new hardware (these servers are old physical machines, no VMs)

       

      We are lucky, we are not in an industry that requires any compliance. so leaving the data on those servers until the hardware dies is an option

       

      paul

      • VirgilDobos's avatar
        VirgilDobos
        Moderator
        8 years ago
        Hi Paul,

        Got the picture.

        Yes, that is the way to disable the manual archiving for the end-users. Just run a mailbox sync once you update the policy for immediate effect.