Is it possible to exclude a folder in Outlook from being archived by EV?

[Gogeta]

We are using EV 7 SP1.  We are trying to have our users clean up their emails.  The plan is to have them identify the emails that they want to keep, the rest will be ingested into EV.  Someone has suggested that putting the wanted emails into a folder in Outlook and exclude that folder from being archived by EV.  Is it possible?  I don't think there is an option in EV that would allow us to exclude a specific folder.  If it is not possible, is there any other way to achieve the same goal?
Any suggestion will be appreciated.

Thank you.

[TonySterling]

http://seer.entsupport.symantec.com/docs/273149.htm

How to turn off archiving for a sub folder within the inbox using Enterprise Vault Policy Manager (EVPM)

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Details:

If you run a customized EVPM script to apply different archiving settings to the Inbox (example only as this will apply to any folder with subfolders in a mailbox), those settings will be inherited by any subfolders of the Inbox. If you wish to exclude the subfolders from having the same policy as the Inbox, modify the EVPM script below to match the particular DirectoryComputerName, SiteName, user's distinguished name and also each individual subfolder that you wish to exclude. Edit the file in Notepad and save in UNICODE format, with an .ini extension.  

[Directory]
DirectoryComputerName = directorycompname
SiteName = Vault Site

[Mailbox]
DistinguishedName = /o=VAULTXLAB/ou=First Administrative Group/cn=Recipients/cn=vaultadmin
LDAPquery = /o=VAULTXLAB/ou=First Administrative  
Group/cn=Recipients/cn=vaultadmin

(This section allows the user to distinguish which mailbox this script will run under.  ALL will run all mailboxes on the Exchange server.  This can also be performed by using the distinguished name,
or un-rem the LDAPquery section and go by any type of LDAP query.)

[Folder]
Name = (specify the subfolder name such as \Inbox\personal)
Filtername = DoNotArchive
OverrideArchiveLocks = True

Note: Wildcards in EVPM (such as \inbox\*) are not recognized so the folder name needs to be specified, as EV needs to know the folder structure.

1.  Copy the file to the \Program Files\EnterpriseVault folder.
2.  From the command line, change to the directory to \Program Files\EnterpriseVault
3.  Type evpm  
4.  Type the Exchange Server name and press Enter  
5.  Type the Service Mailbox Alias and press Enter  
6.  Type the .ini file name and location and press Enter. If the .ini file is in the EV directory, just type in the filename.
 
Note: To confirm that the policy for the folder has taken effect, right-click the folder within Outlook and select Properties. Select the EV tab. The Settings section should now read:
This folder is now set to 'Do not Archive'. Additionally if the folder that is not to be archived is not a subfolder and not directly under the inbox, the following syntax should be used in the script, Name = \testing. (Testing is an example of a folder name)

Note: For some special folders created by Outlook you do not need to specify a path, you specify only the folder name without the leading backslash. These special folders are: Inbox, Outbox, SentItems, DeletedItems, Drafts, Calendar, Contacts, Journal, Notes, Tasks. These names work for all languages so, for example, you can specify 'Inbox' on a Japanese system.

Examples:

To specify a folder called 'xyz', in the root folder:

Name = \xyz

To specify the 'Deleted Items' folder:

Name = DeletedItems

[Gogeta]

Thank you very much.  I will give it a try.

[Ameen]

Hello,

You can also try the below simple option from user side.


In Outlook go to Properties of the folder that you need to set do not archive. In 'Enterprise Vault' tab click on 'Change..'. In 'Change Enterprise Vault Properties' remove the check box from 'Use parent folder settings' and select 'Do not archive this folder' option under 'Enterprise Vault Archive Actions' and click on OK...

Regards,
Ameen.
 

[TonySterling · Accepted solution]

@ameen, yes that might be simpler for one user if you show the EV properties tab and it is not locked but if you want to do all users at once and be able to override the locks EVPM is the way to go.


Cheers,