Enterprise Vault 8, archiving policy based on age AND mailbox size?

[Ren__Van_der_Ve]

Hello,

We are still running EV 7.5 and i have a question regarding the archive policy. Is it possible to archive on age and mailbox size in 8? We would like to archive all mail which is older then 3 months but we also want to limit the mailbox to e.g. 500MB. So if a user is still over 500MB when everything older then 3 months is archived, then we also want to archive newer items until the size is within the 500MB limit. Is this possible in EV 8?

Thanks!

[TonySterling · Accepted solution]

Yes that is possible in EV 8.

More info:
Have a read of the ReadMeFirst

http://seer.entsupport.symantec.com/docs/320938.htm

Exchange Server archiving based on age and quota
Before Enterprise Vault 8.0, you could select an archiving strategy based on one of the following:

Age: items are archived after they have reached a specified age.
Quota: archiving keeps a percentage of each user's Exchange mailbox storage limit free.
When archiving is based only on age, it may not archive enough items to keep some mailboxes within their quota. When archiving is based only on quota, some mailboxes may not come close to the storage limit. In this case, not even older items are archived.

With Enterprise Vault 8.0, you can select archiving based on age and quota. Enterprise Vault performs age-based archiving first. If age-based archiving does not make the required percentage of mailbox storage limit free, archiving continues until the required percentage is reached.

The main changes are as follows:

Fields on the Archiving Rules tab in the Exchange Mailbox policy have been reorganized and in some cases renamed. You now select the archiving strategy from a drop-down menu.
When you select archiving based on age and quota, users are prevented from changing the archiving strategy in Outlook.
When archiving is based on quota, or on age and quota, Enterprise Vault estimates the space that will be freed by pending items in the mailbox. So a mailbox can be over quota, but if it contains a lot of pending items then Enterprise Vault does not archive more items.
In the [Filter] section of the Enterprise Vault Policy Manager initialization file:
There is a new setting named UsePercentageQuota. This setting specifies whether or not to use quota-based archiving.
The existing setting UseInactivityPeriod now specifies whether or not to use age-based archiving. Before Enterprise Vault 8.0, a value of false for UseInactivityPeriod specified use of quota-based archiving instead of age-based archiving.
When you use UseInactivityPeriod and UsePercentageQuota, you must set at least one of them to true.




Regards,
Tony

[EVNoodles]

As Tony has said this is possible.

However It would be good to be on at least EV 8.0 SP2 as there were some issues with Quota based archiving between 8.0 and 8.0 SP1

If this has sovled your issue please make this post as resolved.

Thanks for your time

EV Noodles

[Ren__Van_der_Ve]

Thanks you both. Another advantage do plan to upgrade ASAP.

[JG575]

Is there anything in the works that would help companies like mine who are not allowed to enforce mailbox quotas?  We too are not able to effectively manage the size of our mailboxes with the 7.5 age-based policy because many receive very large attachments regularly.  It would be ideal for us if we could vault all messages over X MB in size regardless of their age.

[GertjanA]

Hello JG575

The original question has been answered. Could you open a new question?

As to the question. You can set in the policy to start with items larger than..

Archive everything older then 28 days
Never archive anything younger than 7 days
Start with items larger than 1 mb (example)

Should do fine.

[jparlee]

Quick question...

I assume this is the case, but can you verify that if an age and quota policy is applied, that the oldest mail is always archived first?