Retention Policy & Compliance

[AKL]

Hello

This forum is in continuation of below forum posted:

https://www-secure.symantec.com/connect/forums/planning-retention-expiry-and-bulk-archive-deletions

I am trying to implement a retention policy such that emails which're older than 12 months AND in user's inbox folder are removed from Enterprise vault (the shortcuts are already removed using Exchange Policy for 6 months)

The EVPM script from above forum is shown below. I need to implement this now in such a way that:

1. Archived emails are removed after 12 months from Inbox/Sent items and their sub folders.

2. Shortcuts are removed from users mailbox (should be feasible - that way we can get rid of Exchange policy for good)

3. The retention policy is applied to all mailboxes - existing & new -Will I need to run the EVPM script everyday to cover new mailboxes/archives using same policy/retention settings?

Thoughts or changes needed to this EVPM?

directorycomputername = myserver

sitename = mySite

[Filter]

name = 12 Months Deletions

CreateShortcut = true

DeleteOriginal = true

unreadMAIL = true

UseInactivityPeriod = true

InactivityUnits = days

InactivityPeriod = 30

[Mailbox]

distinguishedname = ALL

[Folder]

name = Inbox

filtername = 12 Months Deletions

retentioncategory = 12 Months Deletions

[JesusWept3 · Accepted solution]

Yup, you would also set Orphaned Shortcut Deletions and Shortcut Expiry as well to be 12 months so that way you haev it all consistent, and to cover new mailboxes you would run this every day, however for those that have it applied once, as long as they are not zapped, those users will be ok if the evpm isnt run for the rest of the life of the mailbox

[AKL]

Thanks Jesus - So Batch file will look like below (just confirming)

"C:\Program Files\Enterprise vault\evpm.exe" -e ServerEX01 -f "C:\Program Files\Enterprise Vault\EVPM\EVRetention.ini" -m SystemMailbox01

And also - que still ringing in my head is if the script will cover sub-folders under Inbox & Sent items as well? Without impacting 30 days archiving policy (i.e emails older than 30 days will be archived as per Exchange mailbox policy) (Pasting same script including sent items this time)

[Filter]

name = 12 Months Deletions

CreateShortcut = true

DeleteOriginal = true

unreadMAIL = true

UseInactivityPeriod = true

InactivityUnits = days

InactivityPeriod = 30

[Mailbox]

distinguishedname = ALL

[Folder]

name = Inbox

filtername = 12 Months Deletions

retentioncategory = 12 Months Deletions

name = Sent Items

filtername = 12 Months Deletions

retentioncategory = 12 Months Deletions

[AKL]

Hello

Any thoughts on above wondering please?

[JesusWept3]

sorry, yeah you should be ok with that script, but before applying it to everyone would just suggest apply it to one or two mailboxes first and then checking the properties within outlook to make sure they are all correct, and once you have confirmed that its taken the settings, apply it against everyone else

[AKL]

Thanks - Will test and report back in a separate forum !